On Wednesday, March 20th, 2019, 121 people from 42 working units participated in a workshop on Business Process Mapping in UPI 2019, at FPEB Auditorium, UPI Campus, Jl. Dr. Setiabudhi Nomor 229 Bandung. These working units consist of the Vice Deans of Finance and Faculty Resources, the Deputy Director of Post-graduate School/Regional Campuses, and the Head of Administration which includes the Head of Division and the Heads of Subdivisions, as well as operators who are responsible for IT system in UPI.
In his report, the Head of UPI Staff Bureau, Dr. Sahroni, S. Sn., M.Pd., stated that the Business Process Mapping Workshop is part of the government’s reformation and bureaucracy program. This program will produce the charts of working unit business processes in UPI, which will be compiled by university level evaluation team, and later become the university’s business process.
He affirmed that, “The purpose of Business Process Mapping is to provide guidance for Organization Unit in identifying, constructing, documenting, developing, monitoring and evaluating the Organization Unit Business Process. In order to simplify the governance and make it efficient, effective, productive and accountable.”
The legal basis of this activity is the Regulation of the Ministry of Administrative and Bureaucratic Reform No. 19 2019, which regulates Business Process Mapping in Government Agencies. There is also the Regulation of Ministry of Research, Technology and Higher Education No. 71 2017, about the Guidelines for Organization and Evaluation of Business Process Map and Standard Operational Procedure, in the Ministry of Research, Technology and Higher Education scope. The result of Business Process Mapping should be submitted to the Ministry of Research, Technology and Higher Education, no later than March 31st, 2019.
“During the workshop, participants were given explanations regarding the techniques of making business process map from several speakers, with guidance from the instructors and their assistants. This was to make it easier for participants in the Business Process Mapping process,” he explained.
“Each working unit then completes the business process mapping on their own. The result can be submitted to the university through the Staff Bureau, no later than March 25th, 2019,” he said again. “We hope that the SOP could be the basis in the business process mapping, because the SOP which was created on ISO couldn’t connect the processes from one unit to another.”
A similar statement was given by the Vice Rector of Finance, Resources and General Administration, Dr. H. Edi Suryadi, M.Si. He stated that ”Business Process Mapping Workshop in UPI 2019 is a program by the Ministry of Research, Technology and Higher Education in relation with reformation and bureaucracy. One of the activities is to create business process map in each level of working units in UPI. Through this business process, we expect to achieve effectivity and efficiency in the management of the university.”
“Therefore, we invited every working unit in UPI to create their own unit business processes, until they can explain the SOP. So, we can measure everything clearly, what the activities are, how the activities are being done and what the outputs are,” he said.
“I reaffirm that the purpose of this program is to implement bureaucratic reform, so there will be an effective and efficient organization in the university with clear step by step processes. Everyone has their own role, and it is important how they carry out their jobs, which result in clear outputs.”
He also said that, “Every working unit is expected to participate in the workshop attentively, so they will know how to do the business process. So that every aspect in those units can work as properly as they should.”
“The output of this program is a product, a conception of business processes of each work units. Aside from SOP, we also have ISO, which synergizes well in organizing activities.” (dodiangga)